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A Data Entry Virtual Assistant Can Leverage Your Business

Data Entry Virtual Assistant

If part of your precious time is spent verifying and adding electronic data, your days might end with you feeling overwhelmed and not accomplished. When business owners spend a lot of their time doing administrative work, they leave very little time to focus on tasks that actually represent an income for their business. 

In this blog we will present to you reasons why hiring a data entry virtual assistant is a great investment for your company and important attributes to look for in a potential candidate. 

What is a Data Entry Virtual Assistant?

Their work consists of adding, verifying, and entering electronic data. Virtual assistants are unique because they’re independent contractors who work remotely from any part of the world. This is ultimately beneficial for business owners since it allows them to save money because they don’t have to pay for health insurance, sick leave, vacation days, etc.

Qualities of a Data Entry VA

There are important things you need to look for in a prospect before you hire him/her as a data entry virtual assistant. Keep in mind that this job requires a lot of concentration from a person and not everyone might be up for the challenge. 

Attention to Detail

In the data entry world every small detail matters. One number or letter can make a tremendous difference in a report, costing you money and time to redo everything. Before you hire a data entry virtual assistant make sure the person is proactive and always notices the small details. Even better if they have the ability to find small mistakes, and quickly correct them. Someone who seems distracted or not fully present might have a difficult time working in this kind of job. 

Data Entry Virtual Assistant

Typing Skills

The person you choose to hire will spend most of their time typing, and if they are slow typers, your productivity will most likely be descending. Keep in mind, that quality is much more important than how fast the job can be done. Nonetheless, if your VA has fast typing skills, you will be able to meet your deadlines without any distress. 


You need to be able to trust the person you designate for this role. Data entry operators manage a lot of data which can be confidential or very delicate. At There is Talent we will find you a VA worthy of your trust. They can work under contracts to make you feel 100% secure. 

Basic Software Knowledge

This job requires the use of relevant software like MS Office, to save you the training time, try to find someone with previous knowledge. Quizzing them on their ability to use spreadsheets such as Excel or other database management systems, is a great idea that will save you time in the future. 


Data entry professionals perform repetitive tasks over long hours of work. They need to be mentally prepared, and someone who does not get easily bored. Dedication and consistency are two attributes to look for. But also patience, which plays a big part when given responsibilities that take a long time to complete. 

Ability to Meet Deadlines

Depending on the number of hours you choose to work with your virtual assistant, you could schedule recurring deadlines that must be met every week. A great tip to prevent misunderstanding is to be very clear with those dates from the beginning of the contract.  Also, make sure that the person you wish to hire is organized and focused. 

When tasks are prioritized correctly, deadlines are easier to meet.

Data Entry Virtual Assistant  

How to Hire a Virtual Assistant for Data Entry?

The first thing you need to think about is what kind of tasks you wish to delegate to your VA. Whether it is data entry, data conversion, or data processing, you need to be very clear about the role you’ll be delegating. This way you set expectations correctly and the job of your virtual assistant becomes easier. 

Without a doubt, virtual assistants will help you finish these tasks diligently and efficiently. Our team is skillful and prepared to support your business, increase your productivity and get you the results you want. 

Where to Hire a Virtual Assistant?

If after reading this you have decided to hire a data entry VA, we have the perfect place for you. At There is Talent we have excellent virtual assistants and we save you recruiting time by presenting you with the most professional VAs in Colombia (that work in your time zone). 

If you use an outsourcing company like There is Talent, you can find the right match without any hassle. We have monthly plans where we offer you support and follow-up as well as a backup. Our virtual assistants and remote workers can be an amazing asset to your business.

Book a strategic call with our director Claudia and start enjoying the benefits of outsourcing tasks to our talented staff.


  • Looking to scale your business more quickly?
  • Are you overloaded with administrative tasks?
  • Would you like to free up more time for business strategy?

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