Benefits of Hiring a Virtual Assistant for Project Management

New projects are everywhere you look and all of them need a person to make sure everything goes as planned. A Virtual Assistant for Project management is a person who is able to communicate clearly and naturally follow processes.

Regardless of their technical skills, their ability to be proactive and a good team member has to come naturally.  

In this blog, you will find all the facts to consider before hiring a virtual assistant for project management.

What is The Importance of Project Management?

The short answer is to get things done. The long answer is you need to ensure your project is being supervised by somebody who knows exactly what you want to achieve when you plan on achieving, and how long the whole process will take to get you there. 

Before starting a project, most of us consider two possible outcomes, the positive one is more likely to happen if the management part is taken care of but the lack of organization and communication will probably make it hard to see progress. 

What Characteristics Should a Virtual Assistant for Project Management Have?

People who are driven by results and passionate about success carry out the most successful projects. A project manager has a huge responsibility that’s why you should analyze several factors before hiring someone to take on this role. 

Remember that you will be delegating this person a huge amount of responsibility. From meeting timelines to managing team members, and to prevent future mistakes from happening you need to be extra careful in your recruitment process. 

Attention to detail

There are many steps and processes involved in a project. You need to make sure the person you are hiring is someone with good business awareness, someone that is able to get things done but that is able to notice small errors before they become huge mistakes. 

A project manager should know your project well enough to notice mistakes from a mile away.

They should keep in mind the most important aspects to protect, like time, costs and quality. 

A Virtual Assistant for Project Management Should Have Outstanding Communication Skills

When a project lacks communication, they have 57% more chances of failing. Not communicating properly with partners, stakeholders, suppliers, and workers could mess up the entire project at any stage of it, even if it is close to delivery. 

A project manager should be someone who stands firm on their words, who is not afraid to ask questions, get information, delegate tasks, and even face uncomfortable conversations. 

You need to look for someone who is not afraid to speak up, nevertheless, he/she is able to do it in a proper and respectful manner. 

A Successful Virtual Assistant for Project Management Set Clear Expectations

It is important to set clear expectations from the start of a project (if possible). It makes it very hard to work on a project that does not have a clear outline, boundaries, and established responsibilities. 

A lot of employees forget what they have to do or don’t do it efficiently. A VA should take control, communicate duties, and ensure all parties have been assigned to the right tasks. 

This will allow workers to meet expectations on time and perform their job better. 

Proactiveness

Project managers are always one step ahead. It’s not necessary to remind them twice. The control a project manager has allowed them to stay on top of everything, that is why they are great multitaskers too. 

Inactive project managers rarely lead a successful project. This attitude can make a project disorganized and lead to delays and blockages. Instead, you should try and find a VA that is proactive, fierce, and visionary. 

Where to Find a Virtual Assistant for Project Management that Meets These Criteria

There are primarily two ways to get a VA for project management; one is through freelancer platforms and the other is through outsourcing agencies such as There is Talent. 

In general, freelancer platforms offer you a direct deal and to be in control of the whole hiring process; however, it is a process that tends to be very time-consuming. It could take months until you find the right fit. 

If you use an outsourcing company like There is Talent, you can find the right match without any hassle. At There is Talent we have monthly plans where we offer you support and follow-up as well as a VA backup, we work with the best Latino Virtual Assistant located in Colombia. We are certain they can be an amazing asset to your project.

Book a strategic call with our director Claudia and start enjoying the benefits of having the best Spanish-speaking VAs now!