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20 Real Estate Virtual Assistant Tasks You Can Outsource

Real Estate Virtual Assistant Tasks

Outsourcing can be the most intelligent move you can do, especially when talking about Real Estate Virtual Assistant Tasks. Let’s be honest, there are a lot of tasks that can be very repetitive and time-consuming. You don’t need to do all of this by yourself if you have a great Virtual Assistant to help you out!

We know that this is a business you love and that it can generate a lot of profit if you create effective processes that help you stay on top of the game.

So, how do you build a solid foundation, generate profits, and grow the business?

You rely on delegation! Either to one or many, outsourcing real estate virtual assistant tasks can be a game-changer for your business.

We have already talked about the importance of a virtual assistant for your real estate business but if you are still in the process of researching, we can help you clarify a little bit the ideas of what a virtual assistant can do for you and your business.

Now, let’s take a look at some real estate virtual assistant tasks to outsource:

#1 Prospect Management

Your virtual assistant can take care of contacting your prospects and doing a background check on them so that you are ready to talk to them yourself.

#2 Prepare Contracts

Other of the Real Estate Virtual Assistant Tasks you can outsource to free up a lot of time! You can work with templates so that your virtual assistant can help you complete the necessary information.

#3 Rent Payments

It is necessary to verify that the agreements are being fulfilled, so your Virtual Assistant can do follow-ups. This is one of the most important Real Estate Virtual Assistant Tasks you can outsource. You want to be fully engaged with your client’s processes.

#4 Image management

I’m sure you know that reputation is important in this business, so your virtual assistant can help you maintain a good image for your professional reputation on social media and request reviews from your old clients.

#5 Marketing

One of the greatest Real Estate Virtual Assistant tasks is, of course, related to Marketing! Your assistant can take care of covering the marketing strategies you want to use such as creating newsletters or creating a personalized email listing campaign that helps you connect more with your prospects.

real estate virtual assistant tasks

#6 Coordination of appointments with sellers and buyers

Your assistant can take care of all the e-mails to and from the company in order to arrange appointments. The Real Estate Virtual Assistant Tasks are always related to organization; this is why you expect that your virtual assistant also keeps your calendar organized. After all, you need it to be clear so you don’t forget any appointments.

#7 Create designs and promotional material

Perhaps hiring a graphic designer is expensive but you can hire a virtual assistant who will create simple designs.

This person can have a high aesthetic taste and use simple online applications like Canva, Adobe, or Illustrator.

#8 Research Marketing Trends in Real Estate

Among the real estate virtual assistant tasks you can find many related to Marketing. Your Virtual Assistant can do research on what is happening in the market and what strategies are being used to generate profits.

#9 Listings

Your virtual assistant can support you by designing, posting, and keeping your property listings up to date. The real estate virtual assistant tasks must cover updated listings every week.

#10 Property research

This can be a time-consuming task, but very valuable for your business. Your virtual assistant can take care of it so you can focus on tracking, retrieving, and closing deals.

#11 Customer service

Your assistant can be in charge of answering questions and attending to the needs of customers in real-time through chats. They can take care of the lower priority emails, as well, so you can focus on the most important cases.

#12 Manage your budget

The real estate virtual assistant tasks can cover the most delicate areas of your business as well. Your virtual assistant can also help you manage accounting tasks so that your accounts are always up to date.

real estate virtual assistant tasks

#13 Events Organization

You can count on your virtual assistant to take care of all the logistical details involved in organizing an event, such as venue confirmation, equipment payment, invitations, and digital and physical material.

#14 Researching Home Utility Providers

Sometimes it is important to go a step further than just buying and selling and provide relevant information for your prospect so that they can be a support when closing the sale.

#15 Creating Physical and Virtual Content

Blog posts, brochures, business cards, social media copies, and sell scripts, are some examples of the content that your virtual assistant may be creating that directly supports the sustainability of your business.

#16 Data Entry

Your virtual assistant can be in charge of collecting all the data you have in your many Excel files and turning it into a great organized and practical database.

#17 Create Reports

Your Virtual Assistant can also develop reports that indicate some tips for selling or buying a property from the right realtor. This is a great way to get people to subscribe to your email list.

#18 Contact Other Realtors in The Seller’s Destination

Even if you are not generating a direct profit from it, it can represent a recommendation and therefore new clients.

#19 Comparative Analysis

It is important to know how you feel in comparison to what is being offered in the market in order to create strategies that keep you at the top of the game. This is one of the real estate tasks that your VA may be doing every 3 days to keep you up to date.

#20 Manage Online and Offline Ads

Your VA can help you by designing Facebook and Instagram Ads for your targeted customers and also can create newspaper Ads with your listings.

As you can see, there are lots of real estate tasks that your virtual assistant can help you with so you can focus on developing your business as you want to get to the next level.

If you find yourself a little bit doubtful about more details you can contact us right now and we will help you clarify all the information you need!


  • Looking to scale your business more quickly?
  • Are you overloaded with administrative tasks?
  • Would you like to free up more time for business strategy?

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